HR Payroll Assistant

HR Payroll Assistant 

The HR Payroll Assistant manages the payroll cycles, benefit programs, and HR administrative tasks, including onboarding, employee updates, and leave management, while collaborating with external providers and supporting HR projects and procedures.

Responsibilities

• Payroll & Benefits Administration
  • Oversee the payroll cycle and manage employee benefit programs in coordination with external providers
  • Generate and distribute payroll reports for HR, Finance, and general management purposes
• Employee Lifecycle Management
  • Facilitate onboarding for new employees, including system registration and orientation
  • Manage offboarding processes, including system updates and coordination of outplacement services
• Regulatory & Health Compliance
  • Maintain accurate employee records for regulatory bodies and occupational health services
  • Coordinate employee health checkups and ensure compliance with workplace safety standards
• Leave & Absence Management
  • Process requests for parental leave, maternity leave, and time credit, including communication with relevant authorities
  • Monitor and manage vacation requests, ensuring timely approvals and accurate tracking in HR systems
  • Handle sick leave cases, including long-term absences and recurring issues, in collaboration with HR and department heads
• HR Communication & Support
  • Manage the HR mailbox and respond to employee inquiries in a timely and professional manner
  • Serve as a point of contact for employee-related matters, including documentation and general HR support
• HR Projects & Process Improvement 
• • Collaborate with the HR team on the implementation of new procedures and initiatives
  • Contribute to continuous improvement of HR operations and employee experience
• Incident & Claims Management
  • Report and follow up on work-related accidents, including coordination with insurance providers and affected employees
• General HR Administration
  • Perform various administrative tasks to support HR operations and ensure data accuracy across systems

Education 

• Diploma of secondary education

Main Requirements 

• Payroll Management: Minimum 3 years of experience managing payroll cycles and benefit programs, preferably with knowledge of systems like SD Worx
• HR Administration: Proven experience in HR administrative tasks such as onboarding, employee updates, leave management, and handling HR-related inquiries
• Reporting Skills: Ability to draw and analyze reports for HR, Finance, and general information purposes
• Communication Skills: Excellent communication skills for collaborating with external providers and internal teams, including excellent written and verbal communication skills (Dutch + English) and basic understanding of written and verbal French
• Knowledge of Employee Benefits: Familiarity with employee benefit providers and programs (e.g., DKV, Vivium, Monizze)
• Legal and Regulatory Compliance: Understanding of local labor laws and regulations, including handling work-related accidents and leave requests
• Technical Proficiency: Proficiency in HR systems and software for managing employee data and requests
• Organizational and Multi-tasking Skills: Strong organizational and multi-tasking skills to manage multiple tasks and deadlines efficiently
• Interpersonal Skills: Excellent interpersonal skills to effectively interact with employees and external providers

Working Conditions

• Contract type: Interim position
• Work Schedule: Full-time (38 hours per week), Monday to Friday, 9:00 AM to 5:00 PM

About CellCarta

CellCarta is a leading provider of specialized precision medicine laboratory services to the biopharmaceutical industry. Leveraging its integrated analytical platforms in immunology, histopathology, proteomics, and genomics, as well as related specimen collection and logistics services, CellCarta supports the entire drug development cycle, from discovery to late-stage clinical trials. The Company operates globally with facilities located in Canada, USA, Belgium, Australia, and China.

Joining CellCarta means working with dedicated professionals who are focused on achieving our mission of impacting the future of patient therapy. We make a difference in the lives of patients around the world! 

Join us as we make an impact on patient therapy!

The information collected to review your application will be processed by the human resources services of CellCarta Biosciences Inc. and its affiliates (collectively, “CellCarta”). The legal basis for this processing is the legitimate interest of CellCarta to evaluate the suitability of candidates for the roles available at CellCarta.

CellCarta will only process that information which is necessary to evaluate your application. This information includes identifying information such as your name, address, email address and phone number, as well as information about your education and professional experience, including previous positions and your CV. Such information is required for us to complete your applicant file, assess your suitability for the role and comply with applicable laws. CellCarta may obtain personal information from other sources, such as during reference, background, or employment checks, with your permission, and from third party sources such as recruitment and assessment sites or professional social media sites, in each case only if such information is relevant to reviewing your application. Your personal information will be retained only for so long as reasonably necessary and in accordance with applicable laws. This information will be processed confidentially and only accessed by those who have a need for the recruitment process. Please note that the information comprising your applicant file may be processed in a country that is not where you are located (for example, you might be in the European Economic Area or Québec, Canada, whereas your applicant file may be reviewed by CellCarta in the United States). If you are offered and accept employment with CellCarta Biosciences Inc. or one of its affiliates, the information collected will become part of your employment record. If you do not want us to retain your information, or want us to update it, please contact [email protected].