Operations Associate I
Supports the Documentation and Quality Control team by preparing evaluation paperwork, performing slide QC and barcoding, transcribing and entering results, maintaining project trackers, and reviewing study files. Responsible for organizing and filing laboratory documentation while performing administrative and laboratory support tasks in compliance with company quality and regulatory standards. This role requires strong communication skills and a collaborative mindset to ensure seamless coordination across teams and stakeholders.
Responsibilities
- Documentation & QC: Reviews study files for completion and manages the filling and retrieval of slides and paperwork. Prepares evaluation paperwork for pathology, performs QC of stained slides and create barcodes labels. Collaborates with team members to ensure documentation is accurate and consistent.
- Data Entry & Tracking: Transcribes specimen results and inventories into spreadsheets or trackers, locates and resolves missing or inconsistent information during transcription or QC, monitors completion status of assigned projects, and ensures project records are complete and up to date. Communicates findings and discrepancies clearly to relevant team members for resolution.
- Project Coordination: Tracks progress of projects, updates trackers, and communicates status to project stakeholders as needed.
- Documentation Support: Coordinates, organizes, and assists with SOPs, training guides, instruction manuals, and reporting forms.
- Laboratory Support: Reviews laboratory documentation for completeness and compliance, supports lab organization, and maintains a clean, well-ordered work environment.
- Administrative Support: Attends staff meetings, assists with SOP review and updates, initiates occurrence management forms when appropriate, and supports project completion in line with contract requirements. Actively contributes to team discussions and shares relevant updates.
- Quality & Compliance: Works in compliance with all applicable SOPs and regulations (GLP, GCP, CLIA, CAP, State of California requirements). Collaborates with QA and other departments to identify and resolve quality issues, fostering a culture of continuous improvement and shared accountability.
- Safety & Confidentiality: Practices universal precautions, ensures safe handling of hazardous materials (flammables, biohazards, chemicals, sharp objects), and maintains strict confidentiality of patient information.
Education
- Secondary Education Diploma. Bachelor’s degree preferred
- Previous laboratory, data entry, or administrative support experience preferred.
- Familiarity with handling biological samples (blood/tissue) an asset.
- Strong attention to detail and accuracy.
- Ability to follow SOPs and regulatory guidelines.
- Excellent communication skills, both oral and written.
- Professional, cooperative, and team-oriented attitude.
- Ability to execute independently within defined procedures.
- Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions
- Knowledge of English (oral and written) required.
- Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to type and file and to reach with hands and arms. The employee is frequently required to stand and sit. The employee is required to walk, talk, see and hear. The employee must occasionally lift and/or move up to 20 pounds
Working Conditions
- Part time
- Temporary
What we can offer
CellCarta is made up of dedicated professionals who are focused on achieving our mission of impacting the future of patient therapy. We make a difference in the lives of patients around the world!
We offer a wide range of benefits including:
- Competitive wages: $24-30 / hour
- Sick time
CellCarta is a rapidly growing, stable company. We are a leading provider of pre-clinical and clinical trial services to pharmaceutical and biotechnology companies. Our laboratory service offerings include immunohistochemistry, FISH, CTC isolation and characterization, chemosensitivity testing, tissue procurement, flow cytometry, ELISA, mutation testing, cell expansion, and colony-forming assays. CellCarta is a CLIA-licensed and CAP-accredited laboratory, and we perform studies in compliance with the relevant portions of Good Laboratory and Good Clinical Practices.
Join us as we make an impact on the future of patient therapy!
Supplemental Information
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
The information collected to review your application will be processed by the human resources services of CellCarta Biosciences Inc. and its affiliates (collectively, “CellCarta”). The legal basis for this processing is the legitimate interest of CellCarta to evaluate the suitability of candidates for the roles available at CellCarta.
CellCarta will only process that information which is necessary to evaluate your application. This information includes identifying information such as your name, address, email address and phone number, as well as information about your education and professional experience, including previous positions and your CV. Such information is required for us to complete your applicant file, assess your suitability for the role and comply with applicable laws. CellCarta may obtain personal information from other sources, such as during reference, background, or employment checks, with your permission, and from third party sources such as recruitment and assessment sites or professional social media sites, in each case only if such information is relevant to reviewing your application. Your personal information will be retained only for so long as reasonably necessary and in accordance with applicable laws. This information will be processed confidentially and only accessed by those who have a need for the recruitment process. Please note that the information comprising your applicant file may be processed in a country that is not where you are located (for example, you might be in the European Economic Area or Québec, Canada, whereas your applicant file may be reviewed by CellCarta in the United States). If you are offered and accept employment with CellCarta Biosciences Inc. or one of its affiliates, the information collected will become part of your employment record. If you do not want us to retain your information, or want us to update it, please contact [email protected].