Associate Project Manager (Set-Up) - Hybrid

Are you looking for an exciting new career opportunity? CellCarta, a Contract Research Organization (CRO), is seeking a highly motivated Associate Project Manager (APM) to join our dynamic team. As an APM, you will have the opportunity to develop your project management expertise while coordinating clinical study set-up activities and supporting the successful delivery of clinical research projects. Join a team of talented professionals committed to making a positive impact on human health and well-being. Apply today!

Position Summary

As an APM, you will be responsible for the delivery of clinical projects within the agreed scope, timeline, and budget, primarily by coordinating a multitude of tasks performed by internal and external partners. You will ensure that each project is executed in compliance with CellCarta's Quality System.

You will work alongside a team of experienced Project Managers to learn project management methodologies and gradually assume increasing responsibilities that contribute to project success.

As an APM focused on Study Set-Up, your responsibilities begin once a project has been awarded and continue through the completion of study set-up activities and readiness for study initiation. When applicable, you will coordinate an effective handoff to the Project Manager responsible for Study Conduct.

You will gain a comprehensive understanding of the entire business model and will often be the first to identify our customers' needs. You are ultimately responsible for embodying the 3 T's: keeping projects on Task, on Track, and on Time.

You will need to be comfortable doing the following:

• Listen to customers and build strong relationships to ensure client satisfaction
• Manage multiple priorities and deadlines in a fast-paced environment
• Coordinate activities across multiple internal departments
• Proactively identify what is needed to keep study set-up activities moving forward
• Communicate clearly with internal and external stakeholders
• Manage yourself effectively under pressure
• Take initiative while knowing when to escalate risks or roadblocks
• Be willing to learn new processes, systems, scientific concepts, and regulatory requirements
• If you are organized, analytically minded, possess a solid technical background, and thrive in a dynamic, high-complexity environment, this may be the role for you!

Key Responsibilities

You will be responsible for coordinating clinical study set-up activities from project award through study initiation and making relevant updates as study and client needs evolve. Working with experienced Project Managers and cross-functional teams, you will help ensure that study requirements are translated into clear operational plans and that the appropriate teams, documentation, systems, and processes are in place to support the study. You will ensure that set-up activities are completed in compliance with CellCarta's Quality System and will support an organized handoff to the Conduct Project Manager, when applicable.

More specifically, you will participate in the following:

• Initiate study set-up following project award by proactively engaging the appropriate Business Development colleague and/or client, initially with support from an experienced Project Manager
• Draft and develop the analytical plan, the core governing document that defines how a study will be executed, in collaboration with the client and internal teams
• Coordinate study set-up activities from project award through study initiation and operational readiness
• Gather study requirements and translate them into clear set-up activities, timelines, documentation, and internal deliverables
• Coordinate with internal stakeholders to ensure Operations is prepared to initiate study testing, when applicable
• Initiate database builds when required and ensure they are started in a timely manner
• Support the preparation and submission of regulatory documentation to ethics committees and regulatory authorities, when required
• Coordinate and host client kick-off meetings, with appropriate support during training and development
• Manage changes in scope that occur during contracting and study set-up, with appropriate supervision
• Maintain comprehensive and up-to-date study set-up documentation, centralized project communications, and detailed meeting minutes
• Identify and escalate set-up risks, issues, dependencies, and roadblocks in a proactive and timely manner
• Maintain professional, customer-focused communication and provide clear set-up updates to internal and external stakeholders
• Coordinate an organized handoff of the study to the Conduct Project Manager upon completion of set-up, when applicable

Qualifications
Required Qualifications 

• A Master’s degree in Sciences, Biomedical Sciences, Pharmaceutical Sciences, Medical Biology, Medicine, or equivalent expertise gained through experience
• 1 to 2 years of project coordination, project management, clinical research, laboratory, or related project support experience. Study Start-up experience is a plus
• A great curiosity and a learning appetite that is layered on top of a humble and teachable spirit; positive and energetic attitude
• Proven success in managing complex projects to completion, with positive feedback and the ability to balance multiple priorities effectively
• Professional-level communication skills; proficient in English, both written and verbal
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Power BI)
• Excellent organizational skills with the ability to multitask
• Self-motivated, adaptable, and able to thrive in a dynamic environment
• Diligent with strong attention to detail
• Capable of working both independently and collaboratively
• Strong critical thinking and problem-solving abilities
• Customer- and project service-oriented mindset
• A solution-driven attitude with persistence and determination

Preferred Qualifications

• Experience in cancer research, with an understanding of clinical laboratories, assay/instrument principles involved in in vitro diagnostic product design and use, as well as the scientific, statistical, regulatory, and compliance requirements of clinical research
• Experience working in or with Histopathology and/or Genomics services
• Experience working in CAP, CLIA, and GCP environments, with a working knowledge of EMEA and/or FDA guidelines related to clinical trials
• Experience with histopathology, anatomic pathology, immunohistochemistry (IHC), genomics, FISH, ISH, or immunofluorescence
• Experience in data programming and validation
• Experience working in global settings

Work Arrangements

• Full-time position (38 hours per week), Monday to Friday, with a hybrid work arrangement requiring 2-3 days onsite per week. During the initial training period, full onsite attendance is required
• Location: Sint-Bavostraat 78, 2610 Antwerpen (Wilrijk), Belgium

Benefits

• Competitive salary
• 9 additional CellCarta Days (prorated based on full-time or part-time status)
• Meal vouchers (€8 per working day)
• Net allowance 
• DKV hospitalization insurance
• Group insurance plan with employer contributions
• Bike leasing after six months of service
• Public transportation reimbursement or bicycle/car allowance
• Career advancement opportunities

About CellCarta

CellCarta is a global CRO that provides muti-omic pharma laboratory services though a harmonized global footprint and integrated logistics, spanning translational research through late phase clinical trials. At CellCarta, science is not just a discipline, but also a shared purpose. We’re a global team of experts across eight facilities in five countries, united by a commitment to propel precision medicine and make a difference in the lives of patients around the world!

Joining CellCarta means working with a team of dedicated professionals who are focused on achieving our mission to solve the scientific and operational barriers that hold back complex clinical programs, while being supported by a collaborative environment where expertise, curiosity, and contributions truly matter.

Map out your future with us!

To learn more, visit us at: Careers | CellCarta

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